Administrative Assistant

Administrative Assistant 

Down Home North Carolina is seeking a full-time, temporary Administrative Assistant to join our growing team. The Administrative Assistant will work closely with Down Home’s Operations manager to ensure that the organization can run smoothly and efficiently. We know that none of our work to build power for working people can happen without a great operations team, and this role is a great opportunity to make a big contribution to the success of Down Home.

The Administrative assistant will support various internal processes, including job posting and onboarding, processing timesheets, maintaining organizational calendars, and assisting with purchasing and event planning. We are looking for someone who likes working with people, has a passion for systems, and appreciates a well-run operations department!

No previous experience in non-profit work is required. We are excited to interview candidates who have experience in this field.

About Down Home North Carolina

Down Home North Carolina is a growing statewide organization of rural and small-town communities that advocate for economic, gender, and racial justice. We will move North Carolina toward the values of dignity, safety, and inclusion through leadership development, strategic campaigning, multiracial movement building, and civic engagement that advances positive, life-changing reforms for rural communities.

We are unique in our focus on building permanent, statewide organizing infrastructure in North Carolina’s rural places. Through our growing network of member-led, county-based chapters, we are engaged in year-round organizing. Our member-leaders, deeply rooted in their communities, are the heart and soul of Down Home’s work. Our organizational mission includes a deep commitment to building multiracial and working-class member leadership, and our chapter culture inspires the deep and necessary commitment required to transform small towns and rural places.

Founded in 2017, Down Home has built a strong organizational track record, including:

  • Electing Diamond Staton-Williams in House District 73, the first black woman to represent Cabarrus County in the General Assembly as well as temporarily preventing a Republican Supermajority 
  • Leading a years-long statewide campaign to Expand Medicaid, which was passed by the General Assembly in 2023
  • Helping to elect the first Latinx state legislator in NC history
  • Growing a statewide membership base that includes all 100 counties of North Carolina
  • Anchoring the first southern, rural deep canvass and race-class narrative tests
  • Driving statewide coalitions to fight for a just COVID-19 recovery and Medicaid expansion

Job Responsibilities 

  • Assist with job posting, staff onboarding, and exit processes. Train staff on organizational policies and administrative practices.
  • Collect  timesheets, maintain  personnel records, and implement the organization’s policies and practices
  • Create and calendar virtual meetings, take staff meeting notes, and other administrative tasks 
  • Process and submit Independent Contractors’ invoices                     
  • Book organizational travel and accommodation needs 
  • Order and track supplies for multiple offices across the state
  •  Write memos, correspondence, invoices, receipts, spreadsheets and other reports as needed 
  •  Keep the department records and filing systems up to date and organized 
  •  Prepare and monitor incoming invoices 
  • Handle sensitive company information in a confidential manner and according with Federal and  NC state law 
  • Provide polite and professional communication with vendors and staff
  • Implement clerical duties and administrative processes 
  • Cover Operations Manager duties when absent due to vacation, illness or other time deemed necessary. 

Required Competencies: 

  • Trust builder: Ability to establish credibility and respect with colleagues, and an understanding of how to build strong, long-term relationships. Build relationships with staff, members, contractors, and stakeholders. Strong interpersonal skills and ability to communicate with people from different backgrounds.
  • Systems builder: Demonstrated ability to translate a vision into results. Ability to create and document systems, practices, and standards from scratch and that can be used (and modified) for years to come.
  • ​​Effective project management skills: Demonstrated ability to successfully execute complex projects, including setting goals and developing a realistic work plan. Move staff to action and hold them accountable with and without formal authority. Highly organized and with strong attention to detail. Proven ability to manage complex schedules and responsibilities with minimal support or oversight. 
  • Mission alignment: Committed to the vision of a  powerful, inclusive, rural, multiracial, working-class movement-building as a path towards liberation for all people.

Familiarity with financial tools and tracking systems (QuickBooks preferred); familiarity with G-Suite preferred, and personal or professional experience living in rural communities, living in the South, and/or organizing in the South are a plus but not required. Requires Experience developing and implementing financial procedures independent judgment, excellent people skills, and excellent written and oral communication skills

Some irregular hours are required, including nights and weekends. Location is flexible within North Carolina. Applicants must be able and willing to travel for in-person meetings as needed. 

Compensation

Compensation for this full-time, temporary staff position (ending December 2024)  is $59,785 to $70,655 annually and includes best-in-class health and retirement benefits. We also offer unusual benefits, including a sabbatical policy and relocation stipend. Location is flexible within North Carolina. Applicants must be able and willing to travel regularly for work. 

How to Apply

Down Home NC is committed to creating a dynamic, multicultural, diverse working environment. Candidates of color and diverse backgrounds are encouraged to apply. Down Home NC is an equal opportunity employer and a unionized workplace.

Applications will be accepted on a rolling basis, with a priority for applications received by February 15th. If this job description is posted on Down Home’s website, we are still accepting applications.

Please send a resume and a short cover letter that includes your experience working with organizations to: [email protected]